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Fazile
Fazile is an intelligent and flexible property management software that gives an overview of the company's real estate portfolio.
The client enlisted Axon to develop cloud-based property management software. The idea behind the product was to streamline and automate the day-to-day responsibilities of property management companies and their members.
challenges
People from property management companies are facing tons of daily routine work with recurring tasks and actions. The plain performance of such kind of work requires usage of automation tools. Most of the solutions on the market limit their users to follow the same flow and have not counterintuitive interface.
Thus, the future solution should meet the following criteria and be:
- Automated
- Flexible
- Easy-to-use
Solution
On behalf of the client, the Axon team has developed a property management software, called Fazile. The solution takes a property management company’s operations to a new level and automates the daily operations of a real estate property leaving incredible amounts of time for strategic planning.
It provides a portal of communication between property owners and property managers as well as tenants and property managers, building trust and awareness of all parties involved.
Overview
The system includes 3 levels dedicated to different users - technical, company, and customer.
[01]
Technical level
The technical level is used by Fazile technical support specialists to attract potential users and facilitate new user onboarding. This level provides users with statistics across the companies.
[02]
Company level
The company level includes such default roles as admin, editor, and viewer. This list of roles is not limited to those, as the system provides very flexible access options by which users can create and assign additional roles manually through the interface.
Company level roles
Each company that has been registered in Fazile has 3 standard roles provided with CRUD (create, read, update, delete) access:
- The administrator has access to everything in the company’s system, they can create and manage the roles of other users in the company’s system.
- The editor has access to more operational level activities in the company’s system and edits information on tenants and landlords, property, and contracts as well as manages invoices, settles common cost differences at the end of the period, VAT declarations, and turnover confirmations..
- The viewer has access to the selected type of information without editing rights.
[03]
Customer level
On the customer level, representatives of tenants and landlords are granted access by company members. They have access to information about properties, can sign and track their own contracts and invoices, and report turnover and confirm it at the end of the period.
Advanced Reports
On the customer level, representatives of tenants and landlords are granted access by company members. They have access to information about properties, can sign and track their own contracts and invoices, and report turnover and confirm it at the end of the period.
“The most exciting about the new Advanced Reports feature is that Fazile clients already use it! Before the release, our QA team tested it together with the Fazile team. It’s called User Acceptance Testing. It helped us gather end-users feedback and improve the feature before it went to the release.”
Project Manager at Axon
READ CASE STUDY
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Features
[01]
Dashboard analytics
Suggests informative and easy-to-read charts and statistical values on budgets, property occupation, contract signing, and invoices payments progress.
[02]
Reports & insights
This feature provides users with the generation of standard and automated advanced reports and insights into real estate price, turnover, VAT compliance, income, vacancy, and occupancy.
[03]
ROLES FLEXIBILITY
Users can create and manage roles in the system, as well as grant access to information about property, contracts, and payments.
[04]
Property management
Suggests informative and easy-to-read charts and statistical values on budgets, property occupation, contract signing, turnover reporting, and invoice payments progress.
[05]
Contract LIFECYCLE
With this feature, users can import contracts and associated documentation, and manage the contract life cycle starting from the contract proposal and finishing with payment settings. It is possible also to fill out protocols and submit documents for signature directly in the system.
There is also a price regulation feature using which users can set with what frequency and how much the price of renting a property will increase.
[06]
Database IMPORT
This feature allows users to import current databases or create them from scratch. Databases include such information as contact persons, property owners, tenants, contracts, and much more.
[07]
Invoice automation
This feature provides users with automated invoicing to tenants and automatic updating of payment status. The systems enables also automation of calculations and distribution of utility payments between tenants in business centers.
[07]
BUDGETING ALGORITHMS
With this feature users with the ability to forecast costs and income for one or several future periods. The system uses embedded algorithms to calculate what the property management team can expect and allows for correcting the suggested scenario.
[08]
SETTLEMENTS AUTOMATION
The system includes modules for common costs and turnover-based payment settlements which means automatical collection, comparison, and difference invoicing capabilities. There is also a VAT declarations module that helps keep taxation questions under control.
[09]
Integration with third-party services
- Xledger - Accounting software.
- Tripletex - Accounting software.
- Finn - Advertisement website that will be used for property synchronization.
- Brreg - Pulling information about property owners and tenants organizations.
- Criipto - Integration with this tool enables digital signature.
- Esentral - Accounting software.
- Sendgrid - Automated communication with clients.
Interface translation for easier understanding and interaction with the system.
Technology stack
Back-end
Java Stack:
Java 11
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Spring Framework
AMQP:
RabbitMQ
Tools:
Docker
Front-end
UI Tools:
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Material UI
Core libs:
React
react-query
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react-hook-form
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